Chasing candidates and documents
Follow-ups go at the cadence you set, answers are filed, what is missing stays visible.
What it demonstrates: processing resumes where it stopped, with no duplicate sends.
Recruitment firms · Canada
Your value is judgement. Your days go to chasing people.
Candidate follow-ups, reference collection, client updates, placement follow-up: Probaro runs them and keeps the record. No message to a candidate or a client goes out without your approval.
Book a 30-minute callNo software to install. One conversation, then you decide.
What we hear most often
- Candidate follow-ups are done by hand, on the same files, every week.
- Reference collection drags because it depends on three people being available.
- A client asks where their mandate stands. The answer is pieced together from emails and notes.
- A candidate placed two months ago was never called back: the follow-up depended on someone remembering.
This is not recruiting. It is chasing, and it occupies the people you pay to assess candidates.
Three processes, to start
Reference collection
Requests go out, reminders follow, answers attach to the candidate. Delay surfaces before the client asks.
What it demonstrates: execution continues unattended.
Client updates and placement follow-up
Status updates produce themselves. Every outbound communication stops and waits for your approval.
What it demonstrates: a blocking human approval before the send.
Your applicant tracking system stays
Probaro does not replace your applicant tracking tool. It runs around it the follow-ups your team does by hand today, and makes the real cost of each mandate visible.
Depending on the kind of practice
Boutique firm, exclusive mandates
Few mandates, but each needs tight follow-up and regular client updates.
Status updates produce themselves; you approve before they go. The client stays informed without anyone thinking about it.
High-volume staffing agency
Hundreds of candidates in parallel, and follow-ups get lost in the crowd.
Every candidate follows the same sequence. What stalls is raised, instead of disappearing into the list.
Independent headhunter
You do everything yourself, and chasing comes after meeting people.
What is mechanical no longer has to occupy you. You keep the decision and the assessment.
What we will not claim
We will not claim Probaro screens, ranks or assesses candidates. It assesses none. A hiring decision taken solely on automated processing carries specific obligations under Law 25; we do not take you there.
The applications you hold are personal information, often kept for a long time. Retention periods and destruction remain your responsibility.
What we provide is the record: which follow-up, to whom, when, approved by whom. Our servers are in Beauharnois, Canada.
One firm told us its consultants spent more time chasing than meeting people. If that is your case, it is exactly the problem we address.
Frequently asked questions
Does Probaro screen applications?
None at all. A decision taken solely on automated processing carries specific obligations under Law 25; we do not take you there. Assessment stays entirely yours.
Can a message reach a candidate without my agreement?
Only if you decided it could. Routine follow-ups can go out alone; everything else stops and waits for your approval.
Does Probaro replace my current software?
No. Probaro runs the sequences your team does by hand around your existing tools. Your practice management system, your accounting and your files stay where they are.
Where is my data hosted?
In Beauharnois, Canada, with OVHcloud. The site and the orchestrator that receives your requests sit in the same datacentre. The full list of our providers and processing locations is published in our privacy policy.
Does Probaro make me compliant with Law 25?
No, and no software can. The law requires an assessment when adopting a system that processes personal information. What we provide is the document that makes that assessment short to produce: where your data sits, who processes it, which companies it passes through.
How long before it works?
We start with a single process, end to end, under real conditions at your organization. You then decide whether we continue.
Let’s talk about your process
Thirty minutes. We listen; we present nothing.