Month-end close
Data is gathered, variances are computed and flagged, the close file is assembled. Every anomaly stops and waits for a decision.
What it demonstrates: execution continues unattended; the exception is raised.
Finance leadership · Canada
Your team spends half the month preparing numbers, not explaining them.
Month-end close, receivables follow-up, approval routing, reconciliations: Probaro runs these sequences and keeps proof of each step. No payment and no commitment goes out without the approval you defined.
Book a 30-minute callNo software to install. One conversation, then you decide.
What we hear most often
- Month-end close ties up the team for a week, on steps identical from one month to the next.
- Receivables are chased by hand, in waves, and delays settle in before anyone notices.
- A spend approval circulates by email. Finding who authorized what, six months later, takes time.
- You discover an overrun on the monthly report, not when it happens.
This is not financial analysis. It is collecting and circulating information, repeated identically.
Three processes, to start
Receivables follow-up
Follow-ups go out at the cadence and in the tone you set, receipts are reconciled, difficult cases escalate to a human.
What it demonstrates: processing resumes where it stopped, with no duplicate sends.
Approval routing and commitments
Every commitment follows the route you defined. Caps are evaluated before the action: depending on the configured policy, an overrun blocks or holds.
What it demonstrates: a threshold policy evaluated before the action, not discovered on the invoice.
Your ledger stays your ledger
Probaro replaces neither your accounting system nor your consolidation tool. It runs around them the sequences your team does by hand today, and it makes the real cost of each run visible — per process, per entity, per client.
Depending on the kind of practice
Manufacturing SME
Close depends on data arriving from production, purchasing and sales, each at its own pace.
Collection runs and chases the laggards itself. You step in only on the variances.
Services business, recurring billing
Receivables are chased when someone has time, so irregularly.
Follow-ups go out at the planned cadence, in the tone you chose. Difficult cases escalate to you.
Multi-entity group
Each entity closes its own way, and consolidation absorbs the differences in method.
The same sequence in every entity, with the record per entity. Differences in method become visible instead of absorbed.
What we will not claim
We will not claim Probaro constitutes an internal control. Your controls remain yours; we execute what you defined and keep proof of it.
We issue no accounting opinion and replace no audit. What we provide is the record: which step, when, on whose authority, at what cost.
Our servers are in Beauharnois, Canada. The assessment required when adopting a system that processes personal information still applies; we document our data flows and subprocessors, which may simplify the part of the analysis dealing with transfers outside Quebec.
If your auditor has ever asked you to demonstrate that an approval genuinely happened before a payment, you know what missing evidence costs. That is the problem we address.
Frequently asked questions
Does Probaro constitute an internal control?
No. Your controls remain yours. Probaro executes what you defined and keeps proof that each step happened, with the authorization that allowed it.
What happens if a cap is exceeded?
Caps are evaluated before execution. Depending on the policy you configure, an overrun blocks the run or holds it. You do not discover it on the invoice.
Does Probaro replace my current software?
No. Probaro runs the sequences your team does by hand around your existing tools. Your practice management system, your accounting and your files stay where they are.
Where is my data hosted?
In Beauharnois, Canada, with OVHcloud. The site and the orchestrator that receives your requests sit in the same datacentre. The full list of our providers and processing locations is published in our privacy policy.
Does Probaro make me compliant with Law 25?
No, and no software can. The law requires an assessment when adopting a system that processes personal information. What we provide is the document that makes that assessment short to produce: where your data sits, who processes it, which companies it passes through.
How long before it works?
We start with a single process, end to end, under real conditions at your organization. You then decide whether we continue.
Let’s talk about your process
Thirty minutes. We listen; we present nothing.