File opening and conflict checks
Information is collected, the check runs, the file is assembled. Any discrepancy stops and waits for a decision — it is never resolved automatically.
What it demonstrates: a blocking human approval before engagement.
Law firms · Canada
The work that isn’t billable is the work that costs you most.
File opening, conflict checks, document chasing, deadline reminders: Probaro runs them and keeps the record. No communication reaches a client or an opposing party without a lawyer approving it.
Book a 30-minute callNo software to install. One conversation, then you decide.
What we hear most often
- Opening a file passes through three people before it is complete, and each re-checks part of the same thing.
- Chasing a client for documents is done by hand, every week, on the same files.
- A deadline depends on one person paying attention. When they are away, so is the attention.
- A client asks what was done on their file last month. The answer is pieced together from emails and time sheets.
This is not legal work. It is repetitive administration occupying people paid to do something else.
Three processes, to start
Chasing missing documents
The client is followed up at the cadence you set, incoming documents are filed, what is still missing is visible at a glance.
What it demonstrates: execution resumes where it stopped, with no duplicates.
Deadline tracking and client reporting
Internal reminders go out on their own. Outbound communications stop and wait for your approval, however urgent.
What it demonstrates: the line between what may go out alone and what may not.
Professional secrecy is not a setting
Your access credentials stay encrypted and appear in no process definition, no log and no export. A run that cannot satisfy its credential contract does not start. No standing operator access to your files: support access exists, but requires an explicit, time-bounded and logged session.
Depending on the kind of practice
Litigation practice
Procedural deadlines depend on one person paying attention, and document chasing is done by hand.
Internal reminders go out on their own and surface in time. Nothing leaves the file without a lawyer approving it.
Business law and transactions
Opening a file and checking conflicts ties up three people before the work starts.
Collection and checking run; any discrepancy stops and waits for a decision. The file is ready sooner, with no shortcut.
A few lawyers and one assistant
The assistant is the bottleneck for everything. When they are away, part of the firm slows down.
The procedure stops living in their memory. They remain essential, just not essential in the same place.
What we will not claim
We will not claim Probaro satisfies your professional obligations. Professional secrecy, conflict checking and file custody rest with you and with the Barreau, not with a vendor.
What we provide is the record: every action timestamped, attributed, tied to the file, with the person who authorized it. Exportable years later.
Our servers are in Beauharnois, Canada. The assessment required when adopting a system that processes personal information remains yours; we give you the document that makes it short.
You are better placed than we are to judge what that argument is worth. Which is why the first conversation is for listening, not presenting.
Frequently asked questions
Do my files stay covered by professional secrecy?
Professional secrecy rests with you and with the Barreau. What we guarantee technically: your access credentials stay encrypted, appear in no log or export, and our operators have no standing access to your files.
Can a communication reach a client without my seeing it?
Not unless you decided it could. You define in advance what may go out unattended. Everything else stops and waits for your approval.
Does Probaro replace my current software?
No. Probaro runs the sequences your team does by hand around your existing tools. Your practice management system, your accounting and your files stay where they are.
Where is my data hosted?
In Beauharnois, Canada, with OVHcloud. The site and the orchestrator that receives your requests sit in the same datacentre. The full list of our providers and processing locations is published in our privacy policy.
Does Probaro make me compliant with Law 25?
No, and no software can. The law requires an assessment when adopting a system that processes personal information. What we provide is the document that makes that assessment short to produce: where your data sits, who processes it, which companies it passes through.
How long before it works?
We start with a single process, end to end, under real conditions at your organization. You then decide whether we continue.
Let’s talk about your process
Thirty minutes. We listen; we present nothing.