Onboarding a new employee
The sequence starts at signature: documents requested, access prepared, equipment ordered, training scheduled. Every step is timestamped and attributed.
What it demonstrates: a long sequence that continues unattended.
Human resources · Canada
Onboarding an employee is thirty steps. They rest on a checklist and on memory.
Onboarding, document collection, training reminders, reviews, departures: Probaro runs these sequences and keeps proof of each step. Any communication to an employee stops and waits for your approval.
Book a 30-minute callNo software to install. One conversation, then you decide.
What we hear most often
- Onboarding depends on a checklist someone has to open and follow to the end.
- Mandatory training reminders happen when somebody remembers, and gaps surface at audit.
- An employee leaves. Removing every access takes days, and nobody can confirm it is complete.
- Missing file documents are chased by hand, several times, from the same people.
This is not people management. It is repetitive coordination whose omissions are expensive.
Three processes, to start
Mandatory training and certifications
Deadlines are tracked, reminders go out on their own, gaps surface before the audit rather than during it.
What it demonstrates: the exception is raised in time, not discovered afterwards.
Departure and access removal
The list of accesses to revoke runs and ticks itself off. Anything that fails stays visible until it is resolved.
What it demonstrates: processing resumes where it stopped, with no step skipped.
Your HRIS stays
Probaro replaces neither your HR information system nor your payroll. It runs around them the sequences your team coordinates by hand today, and keeps the record of what was done for each employee.
Depending on the kind of practice
Fast-growing SME
You hire faster than your procedures get written down, and onboarding varies with whoever handles it.
The same sequence for every arrival, whatever the volume. What blocks is raised instead of lingering.
Multi-site company
Each site does it its own way, and the employee file does not hold the same things from one place to another.
One procedure, with the record per site. Gaps become visible instead of being found at audit.
High-turnover organization
Arrivals and departures follow one another, and access removal falls behind.
The departure triggers the removal sequence, and anything that fails stays open until resolved.
What we will not claim
We will not claim Probaro makes HR decisions. It assesses no one, screens no application and recommends no disciplinary measure. It runs administrative steps and stops at anything requiring judgement.
Information about your employees is personal information under Law 25, with the obligations that follow. Those remain yours.
What we provide is the record: which step, for which employee, when, approved by whom. Our servers are in Beauharnois, Canada.
If you have ever had to demonstrate that an access was revoked on a specific date, you know why the record matters as much as the execution.
Frequently asked questions
Does Probaro assess employees?
No. It assesses no one, screens no application and recommends no measure. It runs administrative steps and stops at anything requiring judgement.
Can we prove an access was actually revoked?
Yes. Every step is timestamped, attributed and kept. Anything that fails stays visible until it is resolved.
Does Probaro replace my current software?
No. Probaro runs the sequences your team does by hand around your existing tools. Your practice management system, your accounting and your files stay where they are.
Where is my data hosted?
In Beauharnois, Canada, with OVHcloud. The site and the orchestrator that receives your requests sit in the same datacentre. The full list of our providers and processing locations is published in our privacy policy.
Does Probaro make me compliant with Law 25?
No, and no software can. The law requires an assessment when adopting a system that processes personal information. What we provide is the document that makes that assessment short to produce: where your data sits, who processes it, which companies it passes through.
How long before it works?
We start with a single process, end to end, under real conditions at your organization. You then decide whether we continue.
Let’s talk about your process
Thirty minutes. We listen; we present nothing.