Inbound call routing
The call creates or finds the contact, captures qualification, updates the CRM and triggers follow-up. No lead lost because someone was busy.
What it demonstrates: signed webhooks and replay protection.
Agencies · Canada
You bill for strategy. Your team spends its days on execution.
Monthly reports, performance alerts, follow-ups, inbound call routing: Probaro runs them and keeps the record. Nothing reaches a client without your approval, and you see what each account actually costs.
Book a 30-minute callNo software to install. One conversation, then you decide.
What we hear most often
- Monthly reports tie up two people for three days, every month, for work requiring no judgement.
- An inbound call is lost because whoever was to log it in the CRM was in a meeting.
- A budget overruns and you find out on the invoice, not before.
- A client asks what was done on their account last quarter. The answer is pieced together from screenshots.
These are non-billable hours dressed up as client service.
Three processes, to start
Content re-approval
Nothing publishes without human sign-off. The policy blocks before the send, not after.
What it demonstrates: blocking human approval inside the engine.
Alerts and budget decisions
A performance threshold raises an alert. Every budget decision goes through an approval, and real cost per client is visible without a spreadsheet.
What it demonstrates: a threshold policy evaluated before the action.
What changes against a home-built setup
Plenty of agencies already assemble automations. What a home-built setup lacks is not execution — it is being able to say six months later what happened, resuming cleanly after a failure, and knowing the real cost per account.
Depending on the kind of practice
Performance agency
Monthly reports and budget monitoring eat non-billable hours.
Reports produce themselves, thresholds raise alerts, and every budget decision goes through an approval.
Creative-heavy agency
Production moves fast, but nothing should publish without review — and review sometimes happens after the fact.
The rule blocks before the send, not after. What is published was approved, and you can prove it.
Agency with advisory work and retainers
You know what you bill, less well what each account actually costs to deliver.
Real cost per run and per client becomes visible, with no spreadsheet to maintain.
What we will not claim
We will not claim Probaro replaces your team. It takes the repetitive, judgement-free work off their plate, which is not the same thing.
Nor will we claim you could not have built it yourself. You could; the question is what maintenance and missing traceability cost you.
What we provide is the record and the cost: every run timestamped, attributed, priced per client.
This is the sector where our processes are most mature — fifteen are already built. It is also the one where you are most likely to tell us you manage fine without us. We would rather hear that early.
Frequently asked questions
How is this different from n8n or Make?
Execution is comparable. What changes is being able to say six months later what happened, resuming cleanly after a failure, and knowing the real cost per account.
Can I see what each client costs me?
Yes. The real cost of every run is attached to the client, with no spreadsheet to maintain.
Does Probaro replace my current software?
No. Probaro runs the sequences your team does by hand around your existing tools. Your practice management system, your accounting and your files stay where they are.
Where is my data hosted?
In Beauharnois, Canada, with OVHcloud. The site and the orchestrator that receives your requests sit in the same datacentre. The full list of our providers and processing locations is published in our privacy policy.
Does Probaro make me compliant with Law 25?
No, and no software can. The law requires an assessment when adopting a system that processes personal information. What we provide is the document that makes that assessment short to produce: where your data sits, who processes it, which companies it passes through.
How long before it works?
We start with a single process, end to end, under real conditions at your organization. You then decide whether we continue.
Let’s talk about your process
Thirty minutes. We listen; we present nothing.